Data privacy policy

1. Data protection at a glance


General information
The following information provides a simple overview of what happens to your personal data when you visit our online services. Personal data is any data with which you can be personally identified. For detailed information on the subject of data protection, please refer to our data protection declaration listed below this text.

 

Data collection on our online offers
Who is responsible for data collection on this online offering?
Data processing on this online offering is carried out by the operator, whose contact details can be found in our privacy policy listed below this text.

 

How do we collect your data?

On the one hand, your data is collected by you providing it to us. This can be, for example, data that you enter in a contact form.
Other data is collected automatically by our IT systems when you visit the online offer. This is mainly technical data (e.g. Internet browser, operating system or time of page view). This data is collected automatically as soon as you enter our website.


What do we use your data for?
Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior. Data that you explicitly provide to us will be used by us to process your request, e.g. to answer your inquiry.

 

What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have a right to demand the correction, blocking or deletion of this data. For this purpose, as well as for further questions on the subject of data protection, you can contact our data protection officer at any time, whose contact details you can find in our data protection declaration listed below this text. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
The competent supervisory authority of Einstein Industries Ventures GmbH is
 
Bavaria: TheLand Commissioner for Data Protection and Freedom of Information Bavaria
Letter: P.O. Box 22 12 19, 80502 Munich
Visit: Wagmüllerstraße 18, 80538 Munich (Please make an appointment only)
Call: +49 89 212672-0
Mail: poststelle@datenschutz-bayern.de
VAT ID no. DE 811335517

 
2. privacy policy
This data protection declaration informs you about the type, scope and purpose of the processing of personal data (hereinafter referred to as "data") within our online offer and the websites, functions and content associated with it, as well as external online presences, such as our social media profiles (hereinafter jointly referred to as "online offer"). With regard to the terminology used, such as "personal data" or its "processing", we refer to the definitions in Article 4 of the General Data Protection Regulation (DSGVO).
 
Name and address of the responsible person
The responsible party within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:
Einstein Industries Ventures GmbH
Oskar-von-Miller-Ring 34-36 , 80333 Munich, Germany 
info@einstein-iv.space 
www.einstein-iv.space
Registration number: HRB 268626
Register Court: Munich Local Court
 
Contact details of the data protection officer
Prof. Dr. Ulrich Hermann, Einstein Industries Ventures GmbH , e-mail: ulrich.hermann@einstein-iv.space
 
Types of data processed:
● Inventory data (e.g. names, addresses).
● Contact data (e.g., e-mail, telephone numbers)
● Content data (e.g. text input, photographs, videos).
● Contract data (e.g., subject matter of contract, term, customer category)
● Payment data (e.g., bank details, payment history)
● Usage data (e.g., websites visited, interest in content, access times)
● Meta/communication data (e.g., device information, IP addresses).
Processing of special categories of data (Art. 9 (1) DSGVO):
No special categories of data are processed.
 
Categories of persons affected by the processing:
● Customers / interested parties / suppliers
● Visitors and users of the online offer.
In the following, we also refer to the data subjects collectively as "users".
 
Purpose of processing:
● Provision of the online offer, its contents and functions.
● Provision of contractual services, service and customer care.
● Answering contact requests and communication with users
● Marketing and advertising
● Security measures
Status: 24.05.2018
 
1. relevant legal basis
In accordance with Art. 13 DSGVO, we inform you about the legal bases of our data processing. If the legal basis is not mentioned in the privacy policy, the following applies: The legal basis for obtaining consent is Art. 6(1)(a) and Art. 7 DSGVO, the legal basis for processing to fulfill our services and carry out contractual measures and respond to inquiries is Art. 6(1)(b) DSGVO, the legal basis for processing to fulfill our legal obligations is Art. 6(1)(c) DSGVO, and the legal basis for processing to protect our legitimate interests is Art. 6(1)(f) DSGVO. In the event that vital interests of the data subject or another natural person require processing of personal data, Art. 6 (1) lit. d DSGVO serves as the legal basis.
 
2. changes and updates to the privacy policy
We ask you to regularly inform yourself about the content of our privacy policy. We adapt the data protection declaration as soon as the changes in the data processing carried out by us make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification.
 
3. security measures
3.1 We shall take appropriate technical and organizational measures in accordance with Article 32 of the GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, in order to ensure a level of protection appropriate to the risk. The measures include, in particular, safeguarding the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access to, entry into, disclosure of, assurance of availability of and segregation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects' rights, deletion of data and response to data compromise. Furthermore, we already take the protection of personal data into account during the development and selection of hardware, software and processes, in accordance with the principle of data protection through technology design and through data protection-friendly default settings (Article 25 of the GDPR).
3.2 The security measures include in particular the encrypted transmission of data between your browser and our server.
 
4. cooperation with processors and third parties
4.1 If, in the course of our processing, we disclose data to other persons and companies (processors or third parties), transmit it to them or otherwise grant them access to the data, this will only be done on the basis of legal permission (e.g. if a transfer of the data to third parties, such as to payment service providers, is necessary for the performance of the contract pursuant to Art. 6 para. 1 lit. b DSGVO), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).
4.2 If we commission third parties with the processing of data on the basis of a so-called "order processing agreement", this is done on the basis of Art. 28 DSGVO.
 
5. transfers to third countries
If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this happens in the context of using third-party services or disclosing or transferring data to third parties, this will only happen if it is done to fulfill our (pre)contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or allow the processing of data in a third country only if the special requirements of Art. 44 et seq. DSGVO are met. I.e. the processing is carried out, for example, on the basis of special guarantees, such as the officially recognized determination of a level of data protection corresponding to the EU (e.g. for the USA by the "Privacy Shield") or compliance with officially recognized special contractual obligations (so-called "standard contractual clauses").
 
6. rights of the data subjects
6.1 You have the right to request confirmation as to whether data in question is being processed and to information about this data as well as further information and a copy of the data in accordance with Art. 15 DSGVO.
6.2 In accordance with Art. 16 of the GDPR, you have the right to request that the data concerning you be completed or that incorrect data concerning you be corrected.
6.3 In accordance with Art. 17 DSGVO, you have the right to demand that data concerning you be deleted without delay or, alternatively, to demand restriction of the processing of the data in accordance with Art. 18 DSGVO.
6.4 You have the right to request that the data concerning you that you have provided to us be received in accordance with Art. 20 DSGVO and to request that it be transferred to other data controllers.
6.5 You also have the right to lodge a complaint with the competent supervisory authority in accordance with Art. 77 DSGVO.
 
7. right of revocation
You have the right to revoke given consents according to Art. 7 para. 3 DSGVO with effect for the future.
 
8. right of objection
You may object to the future processing of data concerning you in accordance with Art. 21 DSGVO at any time. The objection can be made in particular against the processing for purposes of direct advertising.
 
9 Cookies and right of objection in the case of direct advertising.
We use temporary and permanent cookies, i.e. small files that are stored on users' devices (for an explanation of the term and its function, see the last section of this Privacy Policy). In part, the cookies serve security purposes or are necessary for the operation of our online offer (e.g., for the display of the website) or to store the user decision when confirming the cookie banner. In addition, we or our technology partners use cookies for range measurement and marketing purposes, about which users are informed in the course of the privacy policy.
A general objection to the use of cookies used for online marketing purposes can be declared for a large number of the services, especially in the case of tracking, via the U.S. site https://www.aboutads.info/choices/ or the EU site https://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by disabling them in the browser settings. Please note that in this case not all functions of this online offer can be used.
 
10. deletion of data
10.1 The data processed by us will be deleted or restricted in its processing in accordance with Articles 17 and 18 DSGVO. Unless expressly stated within the scope of this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law.
10.2 In accordance with legal requirements, data is stored in particular for 6 years in accordance with § 257 para. 1 HGB (commercial books, inventories, opening balances, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 para. 1 AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant for taxation, etc.).
 
11 Provision of contractual services
11.1 We process inventory data (e.g. names and addresses as well as contact data of users), contractual data (e.g. services used, names of contact persons, payment information) for the purpose of fulfilling our contractual obligations and services pursuant to Art. 6 para. 1 lit b. DSGVO. The entries marked as mandatory in online forms are required for the conclusion of the contract.
11.2 Users can optionally create a user account through which they can, for example, access project data, purchased content or communities. As part of the registration process, users are provided with the required mandatory information. User accounts are not public and cannot be indexed by search engines. If users have cancelled their user account, their data with regard to the user account will be deleted, subject to their retention is necessary for commercial or tax reasons in accordance with Art. 6 para. 1 lit. c DSGVO. It is the responsibility of the users to save their data in the event of termination before the end of the contract. We are entitled to irretrievably delete all user data stored during the term of the contract.
11.3 In the context of registration and renewed registrations as well as the use of our online services, we store the IP address and the time of the respective user action. The storage is based on our legitimate interests as well as in the interest of users to protect against abuse and other unauthorized use. In principle, this data is not passed on to third parties unless it is necessary for the pursuit of our claims or there is a legal obligation to do so pursuant to Art. 6 Para. 1 lit. c DSGVO.
11.4 We process usage data (e.g. the web pages visited on our online offer, interest in our content) and content data (e.g. entries in contact forms or in the user profile) for advertising purposes in a user profile, e.g. in order to display product information to users within our online offer based on the services they have used to date.
11.5 The deletion takes place after the expiry of legal warranty and comparable obligations, the necessity of storing the data is reviewed every three years; in the case of legal archiving obligations, the deletion takes place after their expiry (end of commercial law (6 years) and tax law (10 years) storage obligation); information in the customer account remains until its deletion.
 
12. contacting
12.1 When contacting us (via contact form or e-mail), the user's details are processed for the purpose of handling the contact request and its processing in accordance with Art. 6 Para. 1 lit. b) DSGVO.
12.2 The user's details may be stored in our locally hosted Microsoft Access database or comparable request organization.
12.3 We use a Microsoft Access database to store the data, Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-7329, USA, based on our legitimate interests (efficient and fast processing of user requests). Microsoft is also certified under the Privacy Shield agreement, thereby providing an additional guarantee of compliance with European data protection law (https://privacy.microsoft.com/en-us/privacy).
12.4 We delete the requests if they are no longer necessary. We review the necessity every two years; we store requests from customers who have a customer account permanently and refer to the customer account details for deletion. In the case of legal archiving obligations, deletion takes place after their expiry (end of commercial law (6 years) and tax law (10 years) retention obligation).
 
13. collection of access data and log files
13.1 We collect on the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. DSGVO, we collect data about every access to the servers on which our online offer is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.
13.2 Log file information is stored for security reasons (e.g. for the clarification of abuse or fraud) for a maximum period of 180 days and then deleted. Data whose further storage is necessary for evidentiary purposes is exempt from deletion until the final clarification of the respective incident.
 
14 Online presences in social media
14.1 We maintain online presences within social networks and platforms in order to be able to communicate with the customers, interested parties and users active there and to inform them about our services there. When calling up the respective networks and platforms, the terms and conditions and data processing guidelines of their respective operators shall apply.
14.2 Unless otherwise stated in our privacy policy, we process the data of users if they communicate with us within the social networks and platforms, e.g. write posts on our online presences or send us messages.
 
15 Cookies & Reach Measurement
15.1 Cookies are information that is transmitted from our web server or third-party web servers to the users' web browsers and stored there for later retrieval. Cookies may be small files or other types of information storage.
15.2 We use "session cookies", which are only stored for the duration of the current visit to our online presence (e.g. to enable the storage of your login status and thus the use of our online offer at all). In a session cookie, a randomly generated unique identification number is stored, a so-called session ID. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online offer and log out or close the browser, for example.
15.3 Users will be informed about the use of cookies in the context of pseudonymous reach measurement within the scope of this privacy policy.
15.4 If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.
15.5 You can object to the use of cookies that are used for reach measurement and advertising purposes via the deactivation page of the Network Advertising Initiative (https://optout.networkadvertising.org/) and additionally the US website (https://www.aboutads.info/choices) or the European website (https://www.youronlinechoices.com/uk/your-ad-choices/).